Quick answer: 20 return trips of 35 km are 35 × 2 × 20 = 1,400 km; at 0.50 per km the claim is 700.00.
How it's calculated
Total distance = distance per trip × number of trips, doubled if each trip is there and back. Reimbursement = total distance × rate per km (or mile), plus tolls and parking if your employer pays them separately.
The rate is set by your employer or your country's rules, so there is no single number: enter the one in your company policy. In the US, the IRS publishes a standard mileage rate each year for business driving; check its page for the current figure.
Keep a log of dates, places and distances for each trip. Most employers and tax authorities ask for one before they pay a claim.
Worked examples
- 35 km each way, 20 trips, 0.50 per km: 1,400 km × 0.50 = 700.00
- Same, plus 60 in tolls and parking: 700 + 60 = 760.00
- 120 miles one way, 1 trip, 0.70 per mile: 120 × 0.70 = 84.00
Frequently asked questions
What rate should I use?
The one in your employer's travel policy. Rates are usually meant to cover fuel, wear and insurance, so they are higher than the fuel cost alone.
Does commuting count?
Usually not. Most policies pay only for driving beyond your normal trip to work, such as client visits or travel between sites.
How do I know the fuel part of the cost?
Use the fuel cost calculator with your car's consumption and the current fuel price.
Should I use kilometres or miles?
Whichever your employer's rate is set in. Gulf companies usually pay per kilometre; US and UK rates tend to be per mile.
Do tolls and parking count?
Many employers pay them back separately at cost. Put the total in the tolls and parking box so it's added to the claim, and keep the receipts or your Salik or Darb statement.
Is mileage money taxed?
In Saudi Arabia, the UAE and the rest of the Gulf there's currently no personal income tax on salaries, so it rarely comes up. Where income tax applies, payments up to the official rate are often tax-free, but check the local rules.